Privacy policy

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BSSBOC Privacy Policy

With the introduction of new data privacy legislation known as GDPR on 25th May 2018, we are updating our Privacy Policy.

Anyone who becomes a member and pays their subscription will be agreeing to our legitimate interest in holding information about them, which is necessary for the administration of the club. This information will be member contact information and any other information freely provided by members when they join or freely provided at a later date. Members may request a copy of the information held at any time and may ask us to correct or delete it. We will not be able to delete information that is necessary for the administration of the club.

Members also give us permission to share their contact and other relevant information with other members unless they specify that they do not wish for their information to be shared in this way. We may need to share information with third parties for compliance and will always verify that this is strictly necessary before giving out any personal information held.

From time to time we may need to use the services of a Data Processor such as an email service and we will ensure that they are compliant with the new legislation before doing so.

When members resign from the club, we may hold onto their information in case they wish to re-join and we may communicate with them to keep them informed via newsletters. All such newsletters will include an “unsubscribe” option in case the person no longer wishes to be kept informed.

From time to time we will review whether holding information on past members is necessary and we will delete those that we no longer consider necessary. We may also hold information on non-members such as suppliers or friends of the club. This information will be restricted to basic contact information and will not include any club specific information. These third parties may be included in email marketing until such time as they unsubscribe. If they unsubscribe from email marketing, we may still keep their contact information on file if we consider it necessary for the administration of the club.

Any third party may request a copy of the information that we hold and may request its amendment or deletion. We encourage this as we have an obligation to keep our information up to date. We will not be able to delete information that is necessary for the administration of the club, but we will delete information that is no longer required for that purpose.

We hold the information in a secure database where we endeavour to keep it up to date. We may hold copies of certain information in spreadsheets for analysis and tracking purposes. We place these spreadsheets in secure locations protected by current computer security standards. We undertake to notify individuals if we detect a security breach.

Last updated in May 2018